To obtain more information regarding awards from the CEF, please contact Luc Lauzon or Abdoul Ousmane DIA
Awards from the CEF
To improve the training of our graduate students (M.Sc. and Ph.D. level, not Post-Doctorates), training courses, internships and awards for participating in international congresses are granted to the majority of our students. We offer internships outside of Quebec to all doctoral students desiring such experience. Funds for these activities are offered through the CEF financial aid program for conferences and internships.
Financial Aid Program of the CEF for conferences and internships
This program seeks to help students participate (through posters or oral presentations) in international conferences, advanced courses or internships. Only requests totalling more than $500 of admissible expenditures are eligible. To be considered, the requests may be made to the contact person at your pole before the following deadlines. Grants from the CEF thus encourage participation in costlier conferences. For less expensive conferences, you should speak directly to your adviser.
Forms - There are two request forms: For conferences and advanced courses 
and internships .
Deadlines for 2009-2010
| Session | Period Covered | Deadline |
| Summer | April 1 to August 31, 2009 | March 9, 2009 |
| Autumn | September 1 to December 31, 2009 | August 3, 2009 |
| Winter | January 1 to March 31, 2010 | November 9, 2010 |
Contacts - Individuals to whom you should forward your application:
- Montréal and UQO: Luc Lauzon
- Québec, UQAC and UQAR : André Gagné
- Abitibi-Témiscamingue: Louis Imbeau
The Sherbrooke pole has a separate financial aid programme for conferences and internships that is administered by the Faculty of Science, University of Sherbrooke. Please contact Bill Shipley for more information.
Accessibility to financial aid - All full-time students registered in a graduate program under the supervision (or joint supervision) of a professor-researcher, who is a regular member of the CEF, are admissible to the financial program until the date that their final thesis or dissertation is submitted. Moreover, one financed training course must be carried out prior to the initial thesis or dissertation submission.
All student-researchers must receive financial support from their advisor with respect to expenses not supported by this program. This approval is recognized either by the signatures of the applicant and his/her director on each request, or by an electronic authorization of the director, which is sent to the person in charge of the pole concerned.
Rules specific to the training courses - The student-researcher registered for a master’s degree can be only financed for one training course within the CEF, i.e., in a laboratory of a regular member of the CEF. The student-researcher registered in a doctoral program can make a demand for an internship award without such restrictions.
Manner in which awards are allocated - All requests that are received are taken into account and assigned to one of three categories:
| Category | Maximum allowable amount ** | Restriction |
| Conference with a presentation or an advanced course | Up to 70% of the acceptable entire amount * | $1200 maximum for the duration of masters studies $2400 maximum for the duration of doctoral studies |
| External training course | Up to 70% of the acceptable entire amount * | Only one request for the entire duration of a doctorate, with a $3000 maximum |
| Training course within the CEF | Up to 70% of the acceptable entire amount * | Only one request for the entire duration of a doctorate, with a $2000 maximum. Only one request for the entire duration of a masters, with a $500 maximum *** |
* Total admissable amount: the entire amount of the request readjusted after evaluation of the request. This amount must be greater than $500 for each request.
** Maximum allowable mount: maximum amount for which the student can make a request.
*** Justification of the relevance of the internship must be attached to the request.
Admissible expenditures include costs of transport, lodging and registration for conference/training course. Expenses for food are not admissable. Each demand for a bursary must include allowable expenses totalling at least $500. This expenditure is revised by the committee at the time the request is evaluated.
Calculation of expenses - calculation of living expenses is carried out according to the standards of the institution where the student is registered. The students are required to minimize their expenditures, for example, by making early airline ticket reservations in economy class, and lodging in the most affordable accommodations that are available.
In the case of internships, it is the responsibility of the student to ensure that expenses for which he/she is requesting reimbursement are refundable in agreement with university standards.
Advances - the student-researcher can make a request for an advance, after informing his/her research advisor.
Expense report - The student to whom a grant is award is required to complete an expense report upon his/her return from the conference or internship to allow the transfer of funds. The amount that will be given back to the student is defined according to the expenses that have been presented (with supporting documents) in the report, to the maximum allowable limit.
Reports, volunteers - students who have merited an award will have to contribute in various other ways to activities of the CEF. All the students who will have received a award will have to write a report regarding their participation in the conference. This report will be published in the Off the cuff section of the CEF Web site.
Other awards and financial sources
The research professionals of the CEF also maintain a list of the award offers which have crossed their desks.
